Planning a party can take a great deal of time and become stressful. Here is a short guide for brides or party hosts
Here are some tips :
Your site - should be flat, away from flooding zones, not too exposed
Power can be provide from mains or generator. If using a generator, choose one with plenty of power, running time and from a reliable source.
Consider dry and wet weather options from square one. Use a long range forecast to plan as best as you can, we use
Your seating style will effect the cost - formal seating requires far more space than a mixed or informal seating style. In reality nobody really wants to roll tables off the dance floor to make space.
Consider having at least one area away from the music. This might be a reception or chill-out tent. It provides an area for guests to talk and catch up, or infants to rest.
The bar is a great way to ensure people move around the venue, don't put it next to the dance floor as this can cause bottle necks.
Consider your time frames and spacing various elements of your event. From the reception drinks, time to be seated, speeches, cutting of cake or presentations, dessert, lighting of fires, coffee machine, cheese tower. Having some order is good but don't be too rigid!! A skilled catering and management team ensures a relaxed flow.
Try to source toilets, generators, heaters, dance floors, PA systems in good time and unless recommended, a local supplier. Get this kit delivered in advance so it can be checked at least one day before the event.
During planning consider the total amount of wattage your equipment or suppliers will be using so your generator can be correctly specified, avoid electric kitchen equipment.
Consider getting insurance for your event, for a relativley small amount of money it is worth having.
On the day - leave all the planning to one side , it's time to enjoy yourselves!!